Electronic Letters: Definition, History, Functions and Benefits

Infokekinian.com – The following is an explanation of electronic mail where communication is done digitally or online. This is the meaning, history, functions and benefits of electronic mail that you need to know. Check out the article below.

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Definition of Electronic Letters

Electronic mail or e-mail is communication that is carried out digitally or online which is an example of modernization where letters are processed using programs that take advantage of technical breakthroughs such as the internet.

The use of this e-mail application is one example of communication that makes recording contemporary letters accurate and effective.

The most important consideration when choosing a communications app is the potential to save time and money.

It took a lot of time and effort to move from manual communication to contemporary methods using software.

An example of modernization that makes the best use of information technology is the use of e-mail applications for all disciplines.

Electronic mail can also display and provide capabilities that aid in the execution of business e-mail.


In the 1960s, the first electronic mail, known as e-mail, was sent. However, at that time there was no internet, only a group of computers arranged in a network.

In the second half of 1971, computer engineer Ray Tomlinson pioneered the idea of email. At that time Roy was working at Bolt, Beranek and Newman (BBN) owned by the US military agency.

At first, Ray experimented with a software called SNDMSG. SNDMSG was developed to be able to leave messages on a computer, so that other people can read them.

Then, Roy continued the experiment using the protocol file. CYPNET is the filename of the protocol.

Thus, the first SNDMSG software could send messages to other computers still on the ARPANET network.

This is also the history of the early construction of 'e-mail'. The world's first sent email message containing “QWERTYUIOP” was sent by Roy.

Ray was the first to introduce the '@' symbol (at: on) to be used as a unique email identifier in 1972.

The '@' sign is also used as a separator between the user id and the domain in the email address.

Here's an example of the email:



Nabila: username or username or mailbox name that will be addressed on the mail server.

Here are the details of the mail server:

  1. Subdomain.com from gmail : shows that this domain is in the category of commercial or business (commercial)
  2. The username used in the free email address.
  3. The account holder's full name, acronym, nickname, email address, or whatever you want, can all be used.
  4. As the domain name or hostname for the domain where email (email server) is stored, the name Gmail.com itself is the hostname.

It was only in the 1980s that email was accessible to the entire population.

And because of the rapid growth of this technology, many postal companies in this area of the world are experiencing reduced revenues as consumers have turned to email.

Functions and Benefits of Electronic Mail

The following are some of the advantages of sending email over slug mail:

  1. Send and receive messages.
  2. Send and receive files, documents, photos, videos and audio in various formats.
  3. As identity.
  4. To become a member of various online services.
  5. As a marketing medium.

Email Weaknesses

Although there are various benefits provided by this email, there are also some negatives, you know, as follows:

  1. The message was sent to the wrong person.
  2. Eavesdropping is a possibility.
  3. Identity fraud.
  4. Flooded with email containing junk (junkmail/spam) in the form of commercial advertisements.
  5. Reactions are slow, because not everyone is eager to open emails.

Types of Electronic Mail

Kinds of Electronic Letters

The following are various forms of electronic mail that are still in use today.


Google Gmail is an email service that comes with unlimited storage.


  1. Provides an unlimited amount of storage.
  2. Features such as POP and IMAP make it easy to connect email clients to servers.
  3. Like in Outlook Express (including Microsoft Outlook) or mobile apps.

2. Yahoo Email Service (Ymail.com)

Defined as: a pioneer in the free email field.


  1. There is a conversation option that utilizes an instant program called messenger or sometimes called YM.
  2. Provides an unlimited amount of storage.


  1. Yahoo International, which uses a TLD (Top Level Domain) does not have POP and IMAP functionality.
  2. POP and IMAP functionality can only be accessed on Yahoo Regional such as Yahoo.co.id for Indonesia.

3. AIM Mail

For more information, please visit: dashboard.aim.com/aim


  1. Provides an unlimited amount of storage.
  2. There is strong spam prevention.
  3. Easy to use user interface.
  4. Offers free POP and IMAP access.


  1. It lacks functionality like labeling, folders and email sharing.

4. Windows Live Hotmail

Contact information is available at hotmail.com.


  1. Has a quick search system.
  2. Solid security system.
  3. User-friendly UI as desktop email software.
  4. filter incoming e-mails from viruses to ensure e-mail security.


  1. Slow access speed, because there are many features as above.
  2. Gives only 5 GB of storage space.

5. GMX Mail

For more information, please visit gmx.com. GMX.COM and GMX.NET are two more domains available to users. However, since 2006 GMX.net is no longer freely owned by users outside of Switzerland and Germany.


  1. Has POP and IMAP capabilities (to set POP to Microsoft Outlook, click here).
  2. When using GMX Mail, you can view emails from different email service providers such as Yahoo!, Gmail, and Hotmail.
  3. Filter incoming e-mails for viruses to ensure e-mail security.


  1. Gives only 5 GB of storage space.

6. Inbox.com


  1. Each account owner will receive a dedicated Inbox.com homepage as well as Online Photo Sharing with up to 30 GB of storage space.


  1. Provides only 5 GB of storage space for residents of the United States, Canada, and the United Kingdom.
  2. Users from other countries can only store up to 2 GB of data.

Types of Electronic Mail

7. Mail.com


  1. This is a good choice for an email domain name.
  2. Each user is allowed to select multiple domains for their email.


  1. Less security system than other e-mail.

8. My Own Email

Info: myownemail.com


  1. Allows all users to have as many different domain names as they like associated with their email address book.
  2. Provides a lot of value in terms of features.
  3. Among them: Outgoing message encryption, Unlimited Signatures, Priority Notifications, Signature Files, SpamFilter, and more.


  1. Incoming e-mail capacity is only 50 messages.

9. Easy.com

Info: easy.com


  1. Contains tools for scheduling.


  1. It only gives 3 MB of storage space.

10. Excite.com

Excite.com is the tenth website on the list. A site reminiscent of yahoo in design.


  1. You can access many options once you create an account.


  1. It only gives 3 MB of storage space.

11. Hush Mail

hushmail.com is a website where you can learn more about this service. The Hush Encryption Engine application must be installed on the computer before registering.


  1. Free.
  2. Provides encryption features to secure user email communications.

12. MyRealBox

Info: myrealbox.com


  1. Free.
  2. Users can check e-mails with e-mail client applications, for example, Outlook Express and others.
  3. Using an IMAP server is the same as using Hotmail.


  1. Gives only 10 MB of storage space.


Info: postmaster.co.uk , the postmaster website headquartered in the UK.


  1. Additional features include, but are not limited to, message boards, polls, and e-cards.


  1. It only gives 3 MB of storage space.

14. Softhome

For more information, please visit our website at softhome.net.


  1. Easy to use.


  1. Loading is a bit slow.

15. Eramuslim

Definition: an alternative news platform with Islamic nuances and Indonesian language.

Info: mail.eramuslim.com


  1. Not only displays news about Islam.
  2. Free.


  1. It only gives 5 MB of storage space.

16. Disctarra

A music website based in Indonesia but also offers email services in the country.

For more information, please visit disctarra.com.


  1. Free.


Definition: Russian-language email service.


  1. Free.
  2. Can do POP3. (Post Office Protocol )
  3. Provides only 10 GB of on-board storage.


Telkom's email service is like that. For more information, please visit mail.telkom.net.


  1. Free.
  2. Fast access, because the server is in Indonesia.
  3. Interface in Indonesian.


  1. Gives only 10 MB of storage space.


A storage capacity of 10 megabytes (MB) is included in the free version of Thunderbird.

Info: plasa.com

Types of Electronic Mail

1. In terms of mechanism

In terms of mechanism, electronic mail is divided into 3 categories of electronic mail services, including:

  1. POP mail.
  2. E-mail forwarding.
  3. Web-based e-mail.

The three forms of e-mail have their own advantages and disadvantages.

Here's the explanation:


Definition: POP mail is email received through Internet Service Providers to which we subscribe.


  1. Ability to view email when disconnected (not connected to the internet).

There are various steps involved in checking email while on the internet, including:

  1. Make sure your POP email server is connected.
  2. Then download or download all existing emails.
  3. After that, you can view emails without being connected to the internet.


  1. I can't access any email system.
  2. Requires an Email client program to access it, for example Microsoft Outlook or Mozilla Thunderbird.
  3. Viewed emails cannot be accessed from a different computer or location.

Web Based E-mail

Definition: email services provided by various email service provider sites such as Yahoo, Gmail, and others.


  1. You can check email anywhere and use any browser.


  1. To be able to check your email, you must always be connected to the internet.
  2. Requires a lot of costs (quota).

Email Forwarding

Sending incoming email to a different address is known as an “email forwarding service”.


  1. Can mask the actual email address.
  2. If you want to change your email, you don't need to provide a new email address.
  3. You only need to provide a forwarding email address.


  1. Act as intermediary.
  2. Sending emails takes longer due to the email redirect step.

2. In terms of content format

The visual appearance of an email message is what is meant by the term “content format”.

And in terms of the format of the contents of the email is divided into two kinds, namely:

1. PlainText


Unless otherwise specified, entered text is only available as data in ASCII format.

Unable to visually format or edit text. Like italic text, change the text color, font size, background, or other decorations.

2. HTML (HyperText Mark-up Language)

The standard language for displaying and managing information online.


Writing using HTML format.

It is possible to arrange the material in various possible ways (set the font, color, layout, image layout or others).

Has a larger size compared to plain text.


This is due to the fact that not everyone uses email clients that have HTML readers. So it's not uncommon when an incoming html email only includes code that can't be interpreted at all.


Electronic mail or e-mail is communication that is done digitally or online. In 1971, computer engineer Ray Tomlinson pioneered the idea of email.

The first e-mail containing “QWERTYUIOP” was sent by Roy Baumgartner. Google Gmail is an email service that comes with unlimited storage.

Yahoo Email Service (Ymail.com) does not have POP and IMAP functionality. Thus, we hope this article is useful.