Examples of Activity Proposals, Types and Tips for Making Proposals

Simply by viewing and copying an example of an activity proposal to be modified according to needs and goals, a proposal is ready to be printed and sent to the desired party. Is it really like that? In the past, such a reality often colored the lives of students, especially those who were active in organizations or communities and had specific activity plans.

The copy and paste method of an example is not a proposal solution, whatever it is. These habits are unfortunately passed down from generation to generation. The impact is actually detrimental to the party that is making the proposal. He, who should have used the sample proposal as material, actually cheated it all out but completely ignored the factor of rigor.

It is clear because an example of a finished proposal is impossible for us to imitate one hundred percent of its contents. There must be an adjustment in the name of the activity, type of activity, date, name of the beneficiary, and so on. In short, one or several proposals that are used as examples or actual writing material to provide an overview of the flow and a number of details that will be adjusted to the context and needs of the proposal itself.

In other words, you still have to make a new proposal, but you can still use a number of reference materials such as examples and other sources.


Why Should You Make a Proposal?

What is the proposal written for? Then, will the party to whom the proposal is sent actually read it? Previously, let's first describe what is meant as a proposal.

The proposal is defined as a design of an activity that contains each series of flows and details related to the activity. It is the contents of the proposal that will be held as a program or agenda of the party submitting it.

To make it clearer, we use the official definition from KBBI. According to this dictionary, a proposal is:

Plans are outlined in the form of work plans, systematic, mature and thorough planning made by researchers before conducting research, both research in the field (field research) and research in the library (library research). (KBBI, 2002)

If you want to hold an event, isn't it enough to make a plan without the need to send it to other parties? Not like that. The name of an event or activity, its implementation certainly involves the participation or contribution of other parties, even though their role is small. However, if there is a party to whom the proposal is submitted, it means that their role or contribution is significant.

Is it possible that there is more than one party receiving the proposal? You can check a number of examples of activity proposals and if the scale is large/wide, there are several recipient addresses. Even the preparation of the contents of a proposal for the same event can vary depending on the party who is the recipient.


Types of Proposals

Making a proposal must be written in a systematic writing style, and not haphazardly. Especially when referring to the purpose of making proposals which can be differentiated by type. Well, in general, there are several types of proposals that you need to know, including:

Activity Proposals

According to its type, this proposal is intended to submit requests or notifications for the implementation of activities. This type of proposal can be submitted by anyone, even for individuals. The preparation of an activity proposal must contain a series of information needed to provide a description to the beneficiary regarding the proposed activity plan and design.

Research proposal

Types of proposals that are often found in the academic realm. The most popular of course is the thesis proposal. Besides that, there are many other types of research proposals, both for theses, internships, KKN, and so on, and not only in the realm of schools or campuses, but also government agencies to private institutions/companies.

Business proposal

A proposal submitted to investors for the sake of providing an offer in order to get benefits for investment capital as well as a number of agreements to be negotiated. This type of proposal can also be submitted singly or in groups with the vision and mission of each.

Basically, activity proposals are submitted to parties related to licensing and funding matters. For example, if you want to hold an activity and need permission to use the location, facilities or other facilities, a proposal must be made. Likewise, if you need funding from a sponsor or a certain party, the proposal must be submitted to the relevant parties.

Of all the examples of short proposals that you may have read or encountered, the average is definitely related to these two matters. It could be that these two things are the goal of making and submitting a proposal, but sometimes it's just one of the two goals.


Making Proposals Facilitates Licensing and Funding

A proposal made to obtain a permit must be right on target. That is, don't let the party as the recipient of the proposal turn out to have nothing directly related to the matter for which the permit will be requested. For example, if you want to hold an event in a certain building or location, make sure that the party receiving the proposal has permission to grant it.

There are often misunderstandings in sending inappropriate proposals. The consequence is, of course, that redistribution of proposals must face the risk of time constraints which can impact on the difficulty of reaching those who will be asked for permission.

Go back to the example, for example when you are going to make a school activity proposal. If it is the students who organize the event in the school area itself, the proposal must be addressed to the school, in this case the school principal and a number of copies to each head of related affairs. Proposals of this kind are usually notification in nature to ensure that on the date and time in the area in question there will be an implementation of the activities of the proposal.

Also usually, the model for such an activity proposal is quite simple because the scope or scale tends to be limited, or does not involve elements outside the school. You can check for yourself how the sample school activity proposal is meant.

But what if the event or activity turns out to be broad in scope, aka it involves things or parties outside the school? For example, the design of school anniversary celebration activities using other locations. In this case, the party that will organize the activity is obliged to make a proposal addressed to the party that has the authority to issue location permits. In addition, if it is the students who organize it, before any proposals are submitted outside, they usually have to submit a proposal to the authorities who have the authority to represent outsiders.

The procedure is the same if you wish to submit a proposal for funding. And it is the purpose of making this proposal that is also most often referred to. First of all, before making a proposal, at least a list has been compiled of a number of potential parties who are interested in providing financial assistance for organizing the event. Everywhere, this is what must be done if an event that requires large funds is to be successful, including having to make a proposal for school activities in order to get sponsors.

After compiling a list of sponsors to be addressed, the proposal is made according to the structure and editorial. And the number of proposal letters for sponsorship submissions always depends on how many candidate sponsors are sponsored.

The selection of candidate sponsors should be considered as precisely as possible. Preference is given to or prioritized sponsor funding candidates who have the strongest percentage to provide assistance. You can compare several examples of short sponsorship proposals so that you get the right picture in terms of the concept and the method of delivery according to the recipient of the proposal letter.

All purposes for submitting permits or funds will be conveyed in a descriptive delivery structure in the proposal. Each proposal to be written must be adjusted to its purpose. As long as you have clear goals and concepts, and refer to examples of complete proposals, the procedure for making and submitting them will not be complicated.

How do we know or at least have certainty that a sponsor will provide funding assistance after reading our proposal? Usually, the approval of a party as an event sponsor is based on a number of elements related to the proposal that has been submitted, namely:

Meet the standards or guidelines of the sponsor

There is no way a company or potential sponsor will want to provide assistance if there is even the slightest bit that is not according to their standards or guidelines. Generally, if the discrepancy is of a very small scale, and the company is interested in the contents of the proposal, there will usually be an offer for changes or modifications so that it meets these standards. Please take a look at some examples of simple proposals to submit to companies.


Issues that are serious or have a significant impact especially on the sponsor

There are many issues related to society, starting from environmental issues, social issues, and so on. But do the issues outlined in the proposal have a significant impact or relevance for potential funders? Remember that you are submitting a grant proposal, so the party you are asking for help must at least see something potential or related to them.

Innovative and strategic

The challenge of making a proposal is to present a concept that is sound and can compete with others. Proposers should absorb as much relevant and contextual information as possible with the purpose of making a proposal. In addition, the concept must be innovative and strategic. Don't expect to be looked at by potential donors if you don't have the ability to articulate ideas that are not just different, but must be dynamic.

Supported by accurate and valid data

Making a proposal must be supported by accurate and valid data. It is this aspect of data validity that will strengthen the reasons and considerations of candidate donors after reading the proposal. Don't falsify data or try to manipulate it. This is because the risk is very large and now it is even easier to verify, alias check data directly online.


 It's actually optional, but it would be even better if the program offered in the proposal was continued. Moreover, the sustainable program equally opens profitable opportunities for both parties.

Not breaking the law

This is already very clear. All kinds of things that break the law will never be taken into consideration.

Profit potential for sponsors

If you want to apply for help, it means that the person being asked for help must also benefit. The funding candidate will reconsider whether there is a profit potential if the proposal funds are disbursed.


Don't underestimate the way you put together a proposal. Nowadays there are many creative ways to make proposals whether from packaging, design, color, and so on. But even that display concept should not be tacky and make the recipient of the proposal feel uncomfortable or uncomfortable. Must be smart in processing creative ideas to process relevant displays based on the theme and context.

Content and delivery method

Do not ignore the content in the proposal. In the content there must be clarity, structure, and direct flow to the point, but not too short, and must be supported by accurate/valid data.

Many people feel they can't make a proposal even though they've never tried it themselves. It has been explained earlier that the proposal is made on the basis of a specific purpose which contains a design activity with a structure and content that is conveyed as clearly as possible to the recipient of the letter.

Proposal Content Details

We will use another suitable comparison example. A final year student just needs to complete his thesis responsibilities. But before the thesis is compiled, he must first submit a proposal containing the draft title, background, content, theory used, references, and various elements that must be included in a thesis proposal. If the proposal has been approved by the lecturer, the proposal is then approved and the new student can start writing a thesis.

The same example, if you want to conduct research, of course you have to submit a proposal. There are many examples of making thesis proposals, theses, research, or activities in other academic fields. And if we open it and compare it with the types of activity proposals, there are actually quite a lot of similarities.

details of the contents of the proposal as follows.

  • Proposal Title
  • Background
  • Objective
  • Description of Time and Place
  • Schedule
  • Organizer Composition
  • Fund Budget
  • Closing

The sequence above is the most common example of an activity proposal. The type of activity can be in the form of regular village events, organizing events at schools, or other small/medium scale activities. Meanwhile, the style of speech can be seen from examples of proposal texts, which must be formal and easy to understand.

Making a proposal after the title must be followed by a background. So, what is meant by the background of the proposal? Background means explaining the reasons why the event or program is held. Even better if it is explained in an easy-to-read, detailed narrative, but don't beat around the bush. The clearer the language used and the way it is delivered, the easier it will be to understand the proposal.

Some examples of campus activity proposals might be used as references, such as submitting projects for art events, exhibitions, competitions, music performances, charity events, and so on. It is the background in the proposal that becomes the basis for elaborating the following flowing points.


Tips for Making Good and Correct Proposals

How to make a good and correct proposal is only achieved from experience, habit and ability. For this reason, some of the tips below can hopefully help make a proposal according to the type and purpose.

Title Clear and Firm

First, the title must be clear and unequivocal. This title represents everything the proposal recipient will read. And that means, the title must be interesting but also not controversial origin. Maybe it will be easier to make a title if you really understand the contents and purpose of the proposal, and compare it with various examples or references.

Delivered in Formal Language

Please write a proposal in a casual style but don't leave the formal aspect. After all, this proposal letter will be submitted to someone you respect, so don't make it haphazardly. In various examples of proposals it is also very clear that on average the way of writing is formal but not too rigid. The important thing is that it is easy to read and does not confuse people when reading it.


That is, there must be a clear structure in this proposal as in the example of a formal proposal. Starting from the title, background, content, data, description, attachments, and so on, everything must be arranged sequentially and not randomly. Random arrangement besides being confusing can also give the impression that the proposer is not serious.

Complete and Accurate Data

Writing data as a source or reference in a proposal must be complete and accurate. Errors in writing data will have fatal consequences, especially since the proposal submitted raises a very serious issue and has a significant impact on many parties. The method of writing data and its sources must also comply with the rules as you can see from several examples of Indonesian language proposals.

Create By Type

If you want to make a proposal for funding, it means that the content and method of preparing the proposal must be in accordance with that purpose. Do not get confused with how to write proposals for other types and purposes. From the title of the proposal, it has been explained what the types and objectives are in general. There are many examples of activities with each type of proposal. Compare and explore which ones are relevant.

Adjust to the Recipient of the Proposal

Usually affects the way of conveying language that is fresher. For example, the party to whom you are going to send a funding proposal has a unique and distinctive reputation, such as being close to young people and accustomed to using a semi-formal language style. Well, maybe you can consider how to write a proposal with that kind of language style. But before that, make sure whether someone has written in this way before, or whether the party you want to send the proposal to later will not have problems with the style of language planned for the proposal.

Using References Trusted Examples

You must make a proposal that is credible and truly believable as long as you read it from start to finish. And it's also impossible for you to find examples from different levels. For example, if you want to make a business proposal to a company, where can you find examples of student council activity proposals?


Avoid Some Common Proposal Mistakes

People who are used to making proposals usually have no trouble putting them together even in a limited amount of time. Even if an error occurs, it is generally not fatal and can still be corrected according to the context and purpose. However, the experienced proposal maker will not make it haphazardly. Especially for those who are still in the learning stage of making proposals and experimenting with them, they must avoid a number of common mistakes.

Mistakes in making a proposal mean having to prepare yourself to be rejected before it's even read. What are some examples of those errors?

Unclear Title

All proposals must have a title. What if the title alone is difficult to understand? Making titles is a bit of a hassle for some people. But as a title, it will cover all the contents that will be conveyed in the proposal.

If you don't want to read the title alone because it's confusing, don't expect the proposal to be read, even if you don't necessarily read it seriously. We can use the example of a fund proposal. From the type and purpose it is clear that the proposal was made to submit a request for funds.

So, make a title that represents the purpose and content of the proposal. Do not beat around the bush in the title let alone obscure the main message or purpose to be conveyed.

Unclear Background and Purpose

Please provide multiple references to the sample event proposal. Sometimes these problems can be solved simply by outlining and concluding what is actually being offered in the proposal.

Confusion about the background and objectives of a proposal is often caused by the method of smudging references here and there without reading them again. In fact, if you want to explain the contents and objectives of the proposal yourself, it's actually easy. Once again, clarify what is the background and purpose of making the proposal.

Incomplete Elements

This also often happens because the proposal pages tend to be many, while the maker is also not thorough.

It is true that the party that will receive the proposal letter is usually not too concerned about its structure and completeness. But specifically for some elements that are required and not listed, the proposal is automatically flawed. For example, making a proposal for filing funding assistance.

Please see some examples of funding assistance proposals. As a proposal to submit funding assistance, it means that it contains details of how much and for what value the proposed funds are. The lack of even one element will arouse suspicion and distrust by those who read the proposal.

Submission Language

Again the problem is the use of language. The method of writing a proposal should use the right standard rules and not arbitrarily. But unfortunately there are still many ways to write proposals that seem arbitrary. It is even quite common to find a writing style that reflects a lack of knowledge of one's own language.

Errors in the delivery language can also be caused by the habit of copying and pasting sources that are meant as examples but actually copy them instead.

Baseless Assumptions

If you are making an offer as outlined in a proposal, don't let the basis of your argument be haphazard. Don't make unfounded claims and just want to impress bombastic effect so that the reader of the proposal is interested. Such a method will never win the hearts of the readers of the proposal.

Proposal Packaging

How do you actually package a good and correct proposal? If you want to package it formally, you can make it a complete letter document with a cover which is then handed over like a letter. And that kind of conventional style is still relevant today. While some companies also feel more comfortable with the standard proposal packaging method. But there's nothing wrong with designing creative ideas for a uniquely packaged proposal. Whether it's from the shape, packaging, or the medium used. At least, there is an attractive bargaining value from the packaging and those who will receive it also have the same taste.

Less than Maximum Presentation

Don't ignore this. Proposal creation is complete. From the start, you've done research, worked out the themes and concepts, laid out the flow, sorted the data, and compared sample proposals until you finally finalized it. The process is not short and mostly done in groups. Until the time comes when the proposal is finished and accepted, then you get a call to make a presentation.

Means the first process has been through. Your proposal was not rejected outright, and there is hope from this presentation. So, don't let the presentation fail because you didn't deliver it optimally or because of other factors. Therefore, in addition to being proficient at making a proposal, you must be prepared to present it in public.